Evaluation sessions allow juries to leave feedback on projects or participants. As a program manager, you can choose how and when to share these results.
📝 Types of Comments
• Private Comments: Visible only to program managers, useful for internal notes or sensitive feedback.
• Public Comments (Feedback): Can be shared with project members or participants via email.
📤 Steps to Send Feedback
Open the Evaluation Session
Go to Manage Program > Daily Basis > Votes.
Click on the specific jury session for projects or participants.
Navigate to the Results Tab
Click Results to access scores, feedback, and email options.
Choose When to Send Emails
In the results tab, select from the following options:
Do not send email: Keep the feedback private.
Send emails instantly: Share results immediately with participants or project members.
Send emails on a custom date: Schedule a specific date for sending emails.
Edit Acceptance and Rejection Emails
Customize the Acceptance Email and Rejection Email to include:
A personalized message for recipients.
Optional jury feedback if you would like to include it.
💡 Tip: Ensure your messages align with your program’s tone and clearly communicate outcomes.
✨ Additional Tips
Review Before Sending: Double-check email content and ensure the feedback is accurate and constructive.
Control Visibility: Use the Visible Within Jury Sessions checkbox during setup to determine what feedback is shared.
Export for Reference: If needed, export session results as a CSV before sending emails for offline review.
By following these steps, you can effectively manage and communicate evaluation results, ensuring participants or projects receive tailored feedback. Let me know if you’d like additional details or visuals! 😊