Evaluation sessions streamline the process of accepting or rejecting applications during the application period. Here’s how to manage and communicate your decisions efficiently.
1️⃣ Go to the Results Tab
• Navigate to your evaluation session and click on the Results tab.
2️⃣ Set the Application Status
• For each project or participant:
• Select To Accept for approved applications.
• Select To Reject for declined applications.
3️⃣ Prepare Acceptance or Rejection Emails
• Click Modify Acceptance/ Rejection Email to customize the messages.
• Personalize emails by adding:
Variables (e.g., participant/project names).
Your signature or program-specific details.
Don’t forget to click Save after editing.
💡Pro tip: Include Jury Feedback in your acceptance or rejection emails 📣
Adding jury feedback to your acceptance or rejection emails enhances the value for participants and showcases the professionalism of your program.
Use the following variable fields to incorporate feedback left by juries:
{challenge_jury_session_element_juries_feedback}: Displays detailed feedback from juries
{challenge_jury_session_element_juries_feedback_anonymous}: Includes feedback without identifying the jurors.
{challenge_jury_session_element_avg_jury_score}: Displays the average score given by juries.
This feature allows you to share personalized, meaningful insights, making the feedback process more constructive and impactful.
4️⃣ Choose a Delivery Method
Select one of the following options:
• Send Immediately: Results are sent right away.
• Send on a Specific Date: Schedule the emails for a later date.
• If sending immediately, click Send to dispatch the emails.
✨ Pro Tips
⚠Evaluate Projects First: Accepting or rejecting a project automatically updates the associated participants’ status, saving you time.
Review Emails Carefully: Ensure messages are professional and aligned with your program’s tone.
Use Scheduling: Sending results on a specific date can help coordinate communications for maximum impact.
By following these steps, you can efficiently manage application results and communicate outcomes with clarity and professionalism. Let me know if you need additional assistance! 😊