There are three email systems: the email scheduler (newsletters), the emails linked to modules and the transactional emails.
1/ The email scheduler 📨
➔ Click on the management space button
➔ Click on the Mails tab,then on the "Schedule mails" sub-tab
➔ If you want to create an email, click on + Add a new scheduled email
A scheduled email is composed with:
A subject
A body (obviously)
Dates and Times
Recipients :
Participants
Admins
Jurys
Experts
Project members
Project Application members
Project followers
Jury session members
Vote session voters
All (the 10 above)
For the participants, you can choose their status :
All
Pending enrollment
To review
Accepted
Rejected
For the jurys, you can choose their jury session, and their status :
All
Pending review
To accept (when the results will be send, they will receive an acceptance email)
To refuse (when the results will be send, they will receive a rejection email)
Accepted
Refused
For the project members, you can choose the active module and their status :
All
In progress
Draft
To accept
To reject
Accepted
Rejected
For the project application members, you ca choose the registration status :
All
Draft (the registration is not completed)
Pending review
Rejected
For each email, variables are available allowing you to personalize it as much as possible
Example: if you use the variable {firstname} in the sentence "hello {firstname}", the participant Élodie will receive "Hello Élodie"
If you want to find out more about variables, click here:
📁 What do the variables correspond to?
Click on Add to save it!
If you want to add changes, click on the 3 dots then on Edit.
🚨 With the "Activities" tab, you can track your emails, openings, clicks and recipients.