Your applications are complete and you wish to select accepted or rejected candidates? Do you want to evaluate deliverables? Do you want to evaluate candidates?
All this is possible thanks to the evaluation sessions.
To set up an assessment session, here is how to do it:
👉 Click on "manage program" then on the "assessments" menu then on the " evaluation session" sub-tab. Click on the "+ New" button.
👉 You will be asked for several information: the name of the session / the duration dates (this is optional)/ the type, if you want to evaluate a project or a candidate / The title of the brief for this jury session and the brief (they are optional too). Once you have filled in all the fields, click on "Add".
👉 Once created, it will be added in the list, click on it.
👉 Now you can set up other essential elements for this evaluation session:
- ☝️ The projects or candidates (it depends on your choice in the type) to be assessed: in this tab, you will be able to add the projects/candidates you want to assess
- ✌️The Score Card: this is where you will set the evaluation criteria for the juries.
To create a score card, it's simple: Click on "+Add a form", then either you can import an existing form in CSV format, or you can create one directly, for that click on "Create a form".
Then, a pop-up will appear and you can give a name to your form. Once it is created, click on it. A new page will open where you can create fields.
Several fields exist:
- 🤟 Juries: to evaluate your projects/candidates, you need juries! To add them, go to the "juries" tab. Here you have several ways to add juries:
Either by sending them the registration link, this is convenient when juries are not yet registered on the platform. They will only have to create their profile, and they will have access to the evaluation session.
Or by clicking on the "+Add" button, two options are available to you: either "+ add a user", which will offer you to select your juries among all the users of the platform. Or "+ add all juries" which will allow you to add all the juries registered in your programme directly.
🚨 Be careful, if you want the content to be evaluated to be visible in the "deliverable" part of the evaluation session, don't forget to check the box "Visible within jury sessions".
How do I import a score card from one evaluation session to another?
👉 Export the score card from the first evaluation session, a CVS file will be exported.
👉 Go back to the session you're creating, and when you click on "Add forms", import the CVS you've just exported. The fields will be imported automatically.
Once everything is set up, the evaluation session is ready!